How to Use Tags

Tags are short labels you can add to any file to make it easier to find later. Think of them like keywords or sticky notes on the outside of a document — a quick way to mark what’s inside without having to open it.

For example, you might file an auto insurance document in your Insurance drawer, but if you also tag it with Insurance, Car, and State Farm, you can find it by searching any of those three terms — no matter where the file actually lives.

Do I need to use tags? No. Enoch File’s Cabinet → Drawer → Folder structure is enough for most people to stay organized without tags. Tags are a power-user tool — most people don’t use them, but those who do tend to have a lot of files, want to search across cabinets, or need to group documents that don’t naturally live together. If any of those describe you, tags are worth learning — and using.

Adding or editing tags

There are two ways to add tags to a file.

From the file list: Hover over a file’s name and click + Add Tags.

From the file preview: Click a file to open the preview. Just below the file name, you’ll see the tag area. Click + Add Tags to add or edit tags on that file.

Tag format: Type your tags in the tag field, then press Enter to save. You can use commas to separate multiple tags, and tags can be multiple words. For example, Taxes 2026, Receipts, Home Office creates three distinct tags. If you prefer the classic hashtag style, that also works — #taxes #2026 #receipts is equally valid. The # symbol is optional; search will find your tags either way. When searching, you can look for a single word (taxes finds anything tagged with the word “taxes”) or the full multi-word tag (Taxes 2026 finds files with that exact phrase in their tags).

Tags appear as small colored labels next to the file name in both the file list and the preview header.

Searching by tags

Tags become powerful when combined with search.

Within a cabinet (Free and Premium): Use Quick Search to filter the current drawer or folder by tag. Type the tag name in the search bar at the top of the file list — matching files will narrow down as you type.

Across all cabinets (Premium): Open Global Search (🔍 icon) and select Tags Only as the search type. Enter a tag name and Enoch File will find every file with that tag across every cabinet in your account.

This is especially powerful when you’ve tagged files consistently. If you tag every insurance document with insurance, you can pull up your entire insurance portfolio in seconds — even if those files are spread across different drawers, folders, and cabinets.

The #shared tag

When you share a file with someone (a Premium feature), Enoch File automatically adds a red #shared tag to that file. This tag can’t be added or removed manually — it appears when a file is shared and disappears automatically when you revoke all sharing permissions.

Click the red #shared label on any file to open the sharing manager for that file, where you can see who has access and revoke it if needed.

Tips for effective tagging

• Be consistent. Pick one tag and use it everywhere — medical or health, not both. Inconsistent tagging defeats the purpose. (Capitalization doesn’t matter — Medical and medical are treated the same — but different words are different tags.)
• Tag as you upload. It takes a few seconds now but saves minutes of hunting later. If you imported files from Evernote, your existing Evernote tags are preserved and searchable.
• Use year tags like 2025 or 2026 to make time-based searches easy.
• Combine tag search with name search for very precise results — for example, filter by the taxes tag, then search for a specific year within the results.